Monday, May 11, 2015

Cheque printing in Dynamics NAV

In order to print a bank cheque, best practice is to use the default cheque printing functionality available in the Microsoft Dynamics NAV.

As the first step of cheque printing you need to enter the last cheque number you have printed, for each bank you can have separate number series and this will allow you to track the number series order of the cheques and once you posted the transaction you have the ability to navigate back to the transaction via cheques. 

In order to provide the last cheque number used, you need to go to Bank Account and Posting Tab. In the posting tab you can define the last cheque number you have used to print a cheque. 

Once that is completed you can go to your journal, and start entering the transaction lines. 
As you complete the transaction you can preview the cheque by clicking the "Preview Check in the Payments menu button.



Cheque preview screen.


If cheque preview is showing the correct details, then user can print the cheque by clicking “Print Check” button.


It will pop up a new screen with below details. If the details are correct proceed and print the cheque. System will automatically generate the cheque no. Once the cheque is printed users will not be able to modify or delete the payment entry.



If the printed cheque has any mistake or need to void it, then use the void check functionality. This will skip the current cheque number allocated to payment.




Cheque Ledger Entry.
In order to check the log details of the cheque, navigate to bank account card and under bank account click on the “Check Ledger Entries” button.
It will open a new window with all the cheques printed and voided against the particular bank account.



To financially void a posted cheque,

Select the cheque number from the list and click on the “Void Cheque” button.
User can specify the void date for the reversal transaction. If user required to unapply the allocated invoices then click on the “Unapply and void check” and click on OK.


Please provide your feedback with a comment. 
Thank you and Regards,
Tharanga Chandrasekara

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